Being a business founder, MD or CEO sometimes means juggling your duties in between cities, countries or even continents. All this in order to connect with investors, meet up with clients and make new connections/networking. If you're a regular work traveler then it's highly of the essence that you come up with a certain pre-travel routine that sees to it even in your absence your business runs smoothly, both where you're headed and back at home. How do you do that, you ask? Well here goes a few pointers:
1.) Invest In The Right Luggage:
The weight of your luggage matters a whole lot. You don't want to run through customs and the whole shebang that comes with the airport, with a not so portable suitcase. This should also be safe for your back, not forgetting you'll avoid excess baggage fees. Also, ensure that you invest in durability. Dealing with luggage malfunction like a broken suitcase handle can be time consuming when all your focus should be on business instead.
2.) Let Staying Healthy Still Be A Priority:
As an entrepreneur, I'm sure you know that working out increases productivity, helps the brain store and categorize new information and promotes mental health. It shouldn't come as a shock knowing that a healthy diet promotes productivity and keeps your mind and body sharp. You need all these to stay on top of your game. This said, try not to let your business travel stand in the way of committing to stay healthy. Pack healthy snacks, research restaurant options and stay in hotels that are fully equipped with gymnasiums or fitness centres. This should help you remain true to your course.
3.) Cut Out A DetailedItinerary Itinerary:
This should help with order and organization. It'll take the guesswork out of travel so your mind shall strictly be on business. Other than printing boarding passes, noting down the best hotels in town, an itinerary should also contain your priorities, goals and objectives for the trip, as well as scheduled meetings/appointments with (potential) clients, business associates and investors. Let it account for lost time too for you to know how good (Or wanting) your time management skills are.
4.) Pass On The Sceptre:
Whether there's traveling happening or not, always make sure that your employees aren't too dependent on your presence in the office by delegating tasks. This tradition ensures that even when you do travel your business shall run smoothly, nonetheless. When you travel, be sure to communicate about who's in charge of what. Don't forget to make it clear about the times they should reach you and through what medium (phone, email, skype, etc). Most importantly, give them a specific emergency number that should be used should anything seriously go wrong when you're out of touch. While at this, forget not to bring the right accouterments with you so you stay fully connected. Chargers, adapters, wireless hotspots, etc.
5.) Carry Out A Security Sweep:
This should especially ecially applicable where you're the sole owner of the business and don't have employees. Prior to leaving town, do a security sweep and invest in a security system if you haven't done so already. A security sweep includes backing up your files in your computer and leaving behind documents that aren't really necessary for the trip.
6.) Juggle The Daylights Out Of The Trip:
You don't strictly have to do what took you to that particular town or country. In fact, this may be the time to sell your business. Squeeze as many PR opportunities as you can and take advantage of the free publicity options like requesting to go for radio or TV interviews and pitching your newsworthy business content. Also, meet with a client for some consultation, or have coffee with a business associate, investor, mentor or mentee. You'll have advertised the company greatly at the cost of a business trip. Call that a two-for-one package.
7.) Social Media Must Know This:
We live in a day and age where almost every milestone a business makes has to be broadcast, (read that as advertised) on social media. If you can afford it, take your social media manager on this trip with you. They'll see to it that the world knows what your company is up to in real time, especially if it's a conference you're attending. This ensures that while you're taking care of business, your (potential) clients are up to date via Twitter, Facebook, LinkedIn, Google+, Instagram, etc.
All the above considered it doesn't mean that you'll dodge or avoid the long queues, delayed flights, etc, that come with traveling. But it'll sure maximize your productivity and chances of having a smooth, eventful, worthy and successful trip.